We Would Like to Hear from You

The University of Northwestern Mindanao (UNM), through its Alumni Office, is committed to protecting the privacy, confidentiality, and security of the personal information collected through its Graduate Tracer Survey System. This agreement explains how alumni information will be collected, processed, stored, and used in accordance with applicable Philippine data privacy laws and regulations.

1. Purpose of Data Collection

By participating in the Graduate Tracer Survey, I understand and acknowledge that the University of Northwestern Mindanao collects and processes my personal information for the following legitimate purposes:

• To maintain and update the University's alumni database and records.
• To track the current residence, employment status, career development, and professional achievements of graduates, including those residing in different parts of the Philippines and abroad.
• To maintain communication with alumni regarding university programs, activities, services, and opportunities.
• To evaluate the effectiveness and relevance of academic programs and educational services.
• To support institutional research, planning, quality assurance, and evidence-based decision-making.
• To help the University identify opportunities to improve its educational programs, administrative processes, student services, and overall institutional performance.

2. Personal Information to Be Collected

The information collected may include, where applicable:

• Full name and other identifying information.
• Contact details, including email address, telephone number, and residential address.
• Educational background and graduation details.
• Employment status, current employer, occupation, and professional information.
• Current country, region, province, city, or other location of residence.
• Other information reasonably necessary for alumni tracking, institutional research, and the survey's stated purposes.

Only information necessary and relevant to the stated purposes shall be collected, subject to applicable data privacy requirements.

3. Consent to Collect and Process Personal Information

By selecting “I Agree” and voluntarily submitting my responses, I authorize the University of Northwestern Mindanao, through its authorized personnel and the Alumni Office, to collect, record, organize, store, update, retrieve, and process my personal information for the purposes stated in this agreement.

I understand that my participation is voluntary and that I may decline to provide information that is not required by law or otherwise necessary for a clearly explained legitimate purpose. Any consequences of not providing information required for a particular survey purpose shall be explained where applicable.

4. Data Privacy, Confidentiality, and Security

The UNM Alumni Office shall be responsible for coordinating the collection and proper handling of alumni information and for ensuring that access is limited to authorized personnel with legitimate institutional responsibilities.

The University shall implement reasonable and appropriate organizational, physical, and technical safeguards to protect personal information against unauthorized access, disclosure, alteration, loss, destruction, or other forms of misuse.

Personal information collected through this system shall not be sold, rented, or used for unauthorized commercial purposes. It shall not be disclosed to unauthorized individuals or organizations. Any sharing or disclosure shall be subject to applicable law, a lawful basis for processing, and appropriate privacy safeguards.

5. Use of Information for Research and Institutional Improvement

The University may use the collected information to prepare alumni statistics, conduct institutional assessments, evaluate academic programs, and support future planning and policy decisions.

Whenever reasonably practicable, reports intended for general circulation shall use aggregated or de-identified information so that individual alumni are not identified unnecessarily.

Personal information shall not be published or publicly disclosed in identifiable form without an appropriate lawful basis and any consent required by law.

6. Data Storage and Retention

Personal information shall be stored in systems and records managed or authorized by the University and protected by appropriate security measures.

The University shall retain personal information only for as long as necessary to fulfil the stated purposes, comply with applicable legal and regulatory obligations, and meet legitimate institutional recordkeeping requirements. Information that is no longer necessary shall be securely disposed of, anonymized, or otherwise handled in accordance with applicable laws and retention policies.

7. Rights of Data Subjects

In accordance with the Data Privacy Act of 2012 and its applicable implementing rules and regulations, I understand that I may exercise my applicable rights as a data subject, which may include:

• The right to be informed about the collection and processing of my personal information.
• The right to access my personal information, subject to applicable law.
• The right to request correction of inaccurate or incomplete information.
• The right to object to processing or withdraw consent where consent is the applicable legal basis, subject to lawful limitations and consequences.
• The right to request blocking, erasure, or destruction of personal information where legally justified.
• The right to seek indemnification for damages as provided by law.
• The right to lodge a complaint with the National Privacy Commission when appropriate.
• The right to data portability, where applicable under the law.

Requests concerning these rights may be directed to the UNM Alumni Office or the University's designated Data Protection Officer through the University's officially published contact channels.

8. Disclosure to Third Parties

The University shall not disclose my personal information to third parties except when necessary for an authorized and disclosed purpose, supported by an appropriate lawful basis, and subject to applicable privacy and security requirements.

Where service providers are engaged to host, maintain, or support the survey system, the University shall take appropriate measures to ensure that such providers handle personal information in accordance with applicable data privacy requirements.

9. Acknowledgement and Voluntary Consent

By checking the consent box below, I confirm that:

1. I have read and understood this Data Privacy Agreement and Informed Consent.
2. I understand the purposes for which my personal information will be collected and processed.
3. I understand that the UNM Alumni Office is responsible for coordinating the collection and proper handling of alumni information.
4. I understand that my personal information will not be sold or intentionally used for unauthorized purposes.
5. I voluntarily consent to the collection and processing of my personal information for the purposes described in this agreement, subject to applicable laws and my rights as a data subject.